Printing Labels Through SolidShip Using a Barcode Scanner

This article explains how to print labels through SolidShip using a barcode scanner.

This method is ideal for sellers who pick their items before printing shipping labels. Scanning barcodes also reduces mistakes because SolidShip generates an error message if you scan an item that does not belong to a Paid order.

Many people find that using a combination of printing methods works best for their needs. We recommend reviewing The Three Most Common Methods of Printing Shipping Labels before deciding on a workflow.


What we'll cover:

  1. Recommended Workflow
  2. Preparing to Use a Barcode Scanner to Print Labels
  3. Scanning Barcodes to Print Labels
  4. Related Articles

Recommended Workflow

Typically, it is best to pick all your ordered items first and then scan them to print the shipping labels. Printing pick lists or packing slips makes picking your items easy. Pick lists arrange your ordered items by their Storage Location, streamlining your pickers' trip through the warehouse. Packing slips also display the Storage Location.

See the Related Articles section to learn more about printing pick lists and packing slips, including how to organize your packing slips by Storage Location when you print them.

NOTE: If your items don't have barcodes, you can scan the barcodes on your pick lists or packing slips to print your shipping labels. The barcodes on the pick lists correspond to the item's SKU, not the UPC.



As you pick products, it doesn't matter how you organize them in your cart or at the shipping station. When you scan a barcode, Solid Commerce will find the oldest open order for that item.

Preparing to Use a Barcode Scanner to Print Labels

1) Ensure that you have set up the SolidShip Shipping Tool. See Setting Up the SolidShip Shipping Tool for instructions.

2) Shipping Rules are not required, but using them allows you to automate your label printing. When you scan an item's barcode, SolidShip will automatically select the correct shipping method and print a label based on the options you saved in your Shipping Rules. For more info, see Creating Shipping Rules to Automate Your Shipping.

3) If you are using Shipping Rules, you may want to ensure the Product Weight field is populated for all your products. SolidShip uses the Product Weight when determining which shipping method to use.

You can also use a USB scale to weigh your shipments. SolidShip can automatically pull the weight off the scale when you scan a barcode. See Connecting & Using a USB Scale With the SolidShip Shipping Tool for more information.

Scanning Barcodes to Print Labels

Once you've picked your items, you are ready to print labels.

NOTE: If you scan an item that does not correspond to a Paid order, you will receive an error message.

To print shipping labels:

1) Launch SolidShip.

2) In the upper left-hand corner of the SolidShip interface, select UPC or SKU from the drop-down menu to correspond with your barcodes.



3) If you would like to verify the order information before you print the label, check the Enable products confirmation box.



If you enable this option, a confirmation window will appear after you scan a barcode. In this window, you can adjust the shipping weight, continue with printing, or cancel the print.

As a note, the confirmation window will open by default when you ship multiple-item orders. This allows you to confirm that you've included all the products in the order, or you can proceed with a partial shipment. Select the items you will ship, adjust the weight if necessary, and click Continue.



4) If you are not using Shipping Rules, enable the Override shipping provider, Override shipping method, and Override package type options. Select your shipping options from the drop-down menus.

NOTE: If you are using the shipping overrides, you must provide a package type. Generally, USPS Package (Rectangular) works well for non-flat rate US Postal shipments, and Custom Packaging works well for UPS and FedEx.



5) If you are using a USB scale, enable the Override total weight option, and place your product on the scale before scanning the barcode.

For assistance setting up your scale, see Connecting & Using a USB Scale With the SolidShip Shipping Tool.



6) Scan your barcode. The scan will automatically trigger the GO button and your shipping label will print.

Solid Commerce will automatically mark the order as Shipped and report the tracking information to the marketplace. If you ship your order in multiple packages, the order status will update to Partially Shipped until you ship all the items in the order.

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